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Sustainability charter and Legal terms

Legal Terms This website is created and hosted using the tools provided by the Sciencesconf.org platform. Legal Terms

Sustainability Conference Charter Since late 2023, as part of its commitment to social and environmental responsibility—particularly in reducing the carbon footprint of its events—the French Statistical Society (SFdS) has established guidelines that must be followed for all events it organizes. Statlearn pledges to adhere to these rules, which include:

1. Transportation: Participants, speakers, and committee members are encouraged to use soft mobility or public transport to access the venue, as indicated on the event website. Priority is given to train travel for invited speakers.
2. Catering services: Providers must meet the following criteria: seasonal and local food; reusable tableware; tap water; at least 50% vegetarian options; and measures to reduce food waste.
3. Waste Reduction: Avoid promotional gifts/flyers; minimize printing for programs/brochures; reduce and sort waste.
4. Communication: Limit the environmental impact of digital usage.

The conference will conduct a greenhouse gas (GHG) assessment (including speaker travel, services, and expenses). Participants can evaluate their own impact using tools such as the Labos1point5 travel simulator: https://apps.labos1point5.org/travels-simulator.

GDPR Compliance Personal data collected via the registration and submission forms are processed for event organization purposes. Collected data will only be shared with the Statlearn 2026 organizing and program committees and will be retained for 2 years. You have the right to access, rectify, request erasure, or restrict the processing of your personal data. For more information on your rights, visit cnil.fr. For any questions or to exercise your data protection rights regarding the Statlearn 2026 conference, please contact the organizing committee at statlearn2026@sciencesconf.org . If you believe your data protection rights have not been respected after contacting us, you may file a complaint with the CNIL. For additional information from the hosting platform: Sciencesconf.org GDPR

Code of conduct

An environment that recognises and respects the inherent worth of every person is crucial for a successful summer school and conference. We, therefore, expect everyone engaged in the summer school and conference to contribute to a safe and inclusive environment and respect the guidelines stipulated below.

This Code of Conduct applies to all participants, including organisers, volunteers, speakers/teachers.

Offensive behaviour

The course must provide an experience for all participants that is free from harassment, bullying, discrimination and inappropriate behaviour, which includes, but is not limited to:

• Intimidation, personal attacks, stalking, following, harassment, inappropriate physical contact or attention, or derogatory mention
• Offensive comments, materials or activities related to age, race, colour, nationality, religion, gender/gender identity, sexual orientation, medical condition, disability, or pregnancy
• Disorderly, boisterous, or disruptive conduct, including fighting, coercion, theft, damage to property, or any mistreatment or unprofessional behaviour towards participants

Procedure

Any participant in summer school and conference may contact us about experiences or observations of inappropriate behaviour, regardless of whether they wish to place a formal complaint or merely express a concern or seek advice. Please contact any of the Named Persons, XXX,  directly at the event or by email.

• The Named Person will support the person reporting an offensive behaviour in deciding if and how to proceed.
• The Named Person has no formal authority but will support the person reporting offensive behaviour by informing the relevant authority if agreed upon.
• The Named Person is not obliged to inform any other authority and is thus able to handle any complaint or concern in full confidentiality (unless required by law).

Action

In case of a breach of this Code of Conduct, the organiser will respond towards the offender as deemed appropriate according to law and regulations.

Sanctions may be, but are not limited to, a warning, expulsion from the course with no refund, reporting the incident to the offender’s organisation/company, or, in the last instance, reporting the incident to law enforcement authorities.

With permission, this Code of Conduct has been adapted from the DDSA Code of Conduct.